Today we have the technology to create a paperless environment. But to make that leap, you need to understand the benefits so that you can communicate them to your board, shareholders, employees, and other stakeholders.
What is
Very few companies are fully paperless. Though many have started to cut down on processes that use paper, there are still areas where paper is useful and even necessary.

No business functions in a bubble. If other businesses and clients work with paper, it can take a long time to phase in a paperless company structure while communicating effectively with outside partners. Certain industries use more paper than others. In cases where paper documentation is the norm, phasing it out might be a lengthy process.

Where did the paperless office idea start? Oddly enough, the idea was well ahead of its time in terms of technology. It was first mentioned in a Business Week article called "The Office of the Future" in 1975.
Back then, the technology to take any actionable steps toward a paperless office didn't exist. The idea of doing business, both personal and professional, without using any paper was a sort of prediction of the future brought about by the invention of computers. The phrase "paperless office" started as a marketing slogan before it could possibly be a reality.

Modern offices have the means to use far less paper. What's surprising is that statistically, we're using far more paper. Not only is our consumption higher as a society, but a lot of it is purely wasteful.

Creating #Paperless
If most companies want to go paperless, and the technology is there, why are they increasing their paper usage? The short answer is that it's easier.

Creating a #Paperless environment means changing the way your business is run in both big and small ways. A lot of employees and companies simply keep doing things the same way they've always been done because it means they don't have to make an effort to change things.
What means to go
#Paperless at home?
Many people are familiar with the idea of a paperless work environment. Have you ever thought about working toward a paperless home?

If you have school-aged children, they may need to use paper for their schoolwork, though even some schools are moving away from paper by using laptops in class and having students turn in assignments via online portals.
There are aspects of your home life that may be more difficult to eradicate paper from entirely. Even if you can't realize a fully paperless home right away, there are steps you can take to minimize paper consumption today.

Benefits to a paperless home and office
Everyday we work hard to make life of our clients better and happier
Less clutter
Unless you're very organized, it's likely you have papers stacked up in different places. You may have file cabinets and boxes for old tax returns and any number of paper documents. The odds are good that a lot of your paper documents aren't necessary.
Less waste
Think of all the bills, flyers, notes from school, and miscellaneous paper that comes into your house. You can cut down on a lot of this by switching to email or digital billing and requesting email or phone communication from schools and other entities your family is involved with.
Better organization
You can add email and phone reminders to your digital calendar and set reminders so that you don't miss appointments. Keeping important legal papers digitized means that you can store and back them up so that you never have to worry about losing them in the event of a disaster. There are a lot of ways to organize your life through your phone and other devices that save you time and replace the old-fashioned method of handwriting all of your events and to-do lists on a calendar or day planner.
Better for the planet
Even if you haven't been exceptionally invested in improving the environment, cutting down on paper is an uncomplicated step you can take that will also benefit you personally. If each person in the United States committed to recycle and reduce their paper usage, it would make a marked difference in deforestation and decrease the refuse we add to landfills.
Cost savings
Paper, ink, and various printing supplies cost money. In fact, ink cartridges and paper are often some of the highest home office expenses. Cutting down on the amount of paper you use will save money.
Less storage
Digitizing your files and using other measures to cut down on paper means that you can free up space that would need to be used for file cabinets and storage. In a home office, space is often limited. This will allow you to create a better workstation and improve the look of your home office.
The process of becoming #Paperless
Going paperless at the office is like any lifestyle change you face — break it down into different tasks and set a schedule to hit those benchmarks.
If your organization is more than a few years old and you've relied on traditional paper documentation for a great deal of your workflow, the concept of going paperless at the office will look like a huge undertaking.

Change is a scary proposition because you need to make sure that the return on your investment pays off. There are always questions about how a new system will actually work, especially if the current paper processes get the job done. Many companies just don't want to invest the time and money needed to change a system that works, even if that change promises savings and better efficiency.

When you consider how to go paperless at work, remember that you don't have to eliminate every paper process immediately. If you try to tackle all of the tasks necessary to go completely paperless at once, it will seem insurmountable.

One of the biggest advantages of going paperless is the fact that paperless document management is more efficient. Whether you're using free software or a document management system, digital records are easier to store, find, and use.

The task of building a #Paperless office system may look overwhelming but, in the long run, it saves time. It also improves the work environment overall because it eliminates some of the stress caused by lack of organization and lost documents.
Get Started your #Paperless Journey!
Made on